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DCSA DEPLOYS NBIS RELEASE 2.5, ADDING SUBJECT MANAGEMENT FEATURES

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This month, DCSA successfully deployed Release 2.5 of the National Background Investigation Services (NBIS), adding significant subject management and adjudications features to the Information Technology (IT) system that is being built to transform the Personnel Vetting program. DCSA is currently piloting existing capabilities, while it prepares for large-scale onboarding efforts.
Subject management and adjudication features are essential to delivering a modern and secure personnel vetting program. This release provides capabilities that will ultimately enhance the speed and efficacy of security managers across the federal government and industry. It introduces the ability to automatically assign cases through an “assignment engine” that is tailored based on organizationally defined workflow, among other innovations. It is the most significant technology release to the platform since operational control for NBIS transferred from Defense Information Systems Agency (DISA) to DCSA on Oct. 1, 2020.
The following capabilities are now integrated in the NBIS IT interface and are being tested by NBIS pilot participants.

 

Initiation, Application, and Case Management

  • Initiate a case request.
  • Interface with eApp to receive Standard Form 86, 85, and 85P submissions from applicants.
  • Review submitted standard forms and any system error flags.
  • Complete order form for Agency User Block (AUB) fields.
  • Create templates for order forms with auto-fill fields.
  • Authorize cases to be released for investigation.

Adjudication and Subject Management

  • Search for existing subjects or create a new profile.
  • View subject profile details and initiate different actions.
  • Initiate service requests, including mass initiation for large groups of subjects.
  • Create an adjudication case from the subject profile by manually inputting data.
  • Ingest investigation file to automatically generate an adjudication case.

Assignment/ User / Organization Management

  • Allow managers to automatically assign cases through the “assignment engine,” based on organizationally defined workflow.
  • Manually assign cases, either in bulk or as single assignments.
  • Create user profiles and manage capabilities, based on specific permissions.
  • Create templates for user profiles.
  • Manage organizational capabilities, details, relationships, and hierarchy structure.
  • Establish “teams” to further organize users within an organization and migrate/move them as necessary.
  • Consolidate all open actions/tasks in a single task inbox.
  • Set up notifications for certain case activities within the system or via email.
  • Create program tags so only certain users can work cases with specific attributes to provide extra security for organizations.
  • Configure which organizations can complete a case request.
  • View the workflow from a management-level and validate any errors in the workflow.
  • Create customized data reports and export them.
  • Access Clearance Summary information, Adjudication Summary Information, Person Summary Information, Person Detail Information and ROI Information that included the following file types:
    • E-Adjudication
    • Straggler File
    • Spouse/Cohabitant National Agency Checks (NAC)
    • Fingerprint Special Agreement Checks (SAC)
    • Tiered Investigation
    • Advanced Products
    • Reopen File

NBIS Onboarding Status

DCSA is currently undergoing initial piloting for select customer agencies and will continue to conduct organizational onboarding in phases over multiple fiscal years. As DCSA expands the NBIS end-user population, agency liaisons will reach out to supported customers to conduct a three-phased approach: planning, onboarding, and scaling. NBIS is designed to provide the flexibility to cater to organizational needs while customers adapt to new Trusted Workforce guidelines. Continue to follow DCSA.gov for up-to-date information on NBIS development and onboarding efforts.

Questions?

Additional NBIS information is located at www.dcsa.mil/is/nbis. Contact the Agency Support/System Liaison Helpline at 724-794-5612 x4600 with questions.