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Billing Rates


 

Overview

DCSA’s investigative mission is funded through fee-for-service fully reimbursable billing rates. Case billing rates are applied according to the case type and service type ordered, the date the complete investigation request is received by DCSA, and the effective published billing rates for that fiscal year. Additional and subsequent fees and adjustments may be applied depending on any optional extra coverage requested, required expanded coverage to include the Triggered Enhanced Subject Interview (TESI), International Coverage, case upgrades or downgrades, and case discontinue requests.

Doing Business with the Defense Counterintelligence and Security Agency (DCSA)

DCSA customer agencies are required to complete a FS Form 7600A and FS Form 7600B to conduct business with DCSA. These forms record the agreement between the customer agency and DCSA for Intragovernmental Reimbursable, Buy/Sell Activity in accordance with TFM Volume 1, Part 2, Chapter 4700, Appendix 6, Section 9. Once established, the Order Tracking Number recorded on the FS Form 7600B document within field 11 should be entered on e-QIP case submissions within the Obligating Document Number (ODN) field.

In the event that the FS Form 7600B  Order Tracking Number (Field 11) is not provided during the initial case submission process and there is uncertainty regarding what Order Number the case submission is associated with, a DCSA correction team will contact the associated customer agency FS Form 7600B points of contact for resolution. DCSA will continue to require other office and financial identifiers within e-QIP to minimize corrections, such as the Submitting Office Number (SON), Security Office Identifier (SOI), Intra-Governmental Payment and Collection (IPAC) Agency Location Code (ALC), and Treasury Account Symbol (TAS).

DCSA Invoicing versus OPM Invoicing

Any case ordered prior to October 1, 2019 will be billed for and invoiced by OPM. This includes any subsequent billing adjustments to these cases. OPM invoicing and IPAC processing will follow the historical OPM process using OPM’s Agency Location Code (ALC) 24000001.

Any case ordered on or after October 1, 2019 will be billed for and invoiced by DCSA. DCSA will issue monthly invoices similar to the historical OPM process. DCSA invoices will be billed via the IPAC system using DCSA’s ALC 97008801.

Customer agencies may receive two invoices for a period of time (one from DCSA for new submissions and one from OPM for legacy case billing adjustments).

Current Billing Rates (17-04 “FY 2018 Investigations Reimbursable Billing Rates Effective October 1, 2017”.)

DCSA and its predecessor, the National Background Investigations Bureau (NBIB), has been able to maintain the rates published in FIN 17-04.  The investigations billing base rates are applied upon the receipt of the complete investigation request.  Additional and subsequent fees and adjustments may be applied. Current effective pricing is as listed below. For case types T2/T2R, T4/T4R and T5/T5R, priority service (Case Service Code "A") is available at a higher base price, which will prioritize the processing of your request ahead of standard service cases. All other case types are only available in standard service.

 

Case Type Case
Type
Code
Case Service
Standard Priority
NAC National Agency Check 06 $154 Not Available
T1 Tier 1 63 $194 Not Available
T2S* Tier 2 (with Subject Interview) 57 $1,550 $1,674
T2RS* Tier 2 Reinvestigation (with Subject Interview) 58 $1,261 $1,362
T3 Tier 3 64 $433 Not Available
T3R Tier 3 Reinvestigation 65 $417 Not Available
T4 Tier 4 66 $4,218 $4,555
T4R Tier 4 Reinvestigation 67 $2,646 $2,858
T5 Tier 5 70 $5,596 $6,043
T5R Tier 5 Reinvestigation 71 $3,065 $3,310

*Effective June 2018,  $1,014 EC billing adjustment (credit) will be applied to case type T2S*/T2RS* if subject interview is not initially required. If the subject interview is subsequently required, the EC credit adjustment will be reversed.

Special note regarding criminal justice designated positions: the initial billing rate issued will be adjusted (credited) to account for FBI fees that are waived for these positions.

Current Case Discontinue Billing Rates (FIN 18-05 “Update to Discontinued Billing Policy,” Effective September 1, 2018)

The below table represents the percentage reduction from the base rate for discontinued cases by Case Type and Investigative Phase. The following is a brief definition of each Investigative Phase:

  • Scheduled – All initial casework is scheduled, but fieldwork has yet to be initiated
  • In the Field – Fieldwork has been initiated, but is not complete and quality review has yet to be initiated
  • In Review – Fieldwork is complete and quality review has been initiated, but the case is not complete

The reimbursement, which will be made following a customer agency request to discontinue work on a specific case, will be calculated by multiplying the appropriate percentage below with the base rate and rounding to the nearest whole dollar. The case reimbursement will be made to the funding source originally used for the discontinued case.

Investigations Discontinued Billing Reimbursement Percentages

Case Type Investigative Phase
Scheduled In the Field In Review
NAC & T1 50% 20%
T2 & T2R 75% 30% 15%
T2S & T2RS 90% 40% 10%
T3 & T3R 75% 30% 15%
T4 & T4R 90% 40% 10%
T5 & T5R 90% 40% 10%

1NAC and T1 case types have minimal to no fieldwork
2T2S and T2RS case types that received a reimbursement for the removal of the Subject Interview will use the T2 & T2R percentages

Case Type and Service Changes
Case type and service changes may be requested at any point prior to case closing by contacting DCSA's correction technicians. Case type or service changes that result in additional work (i.e. case and service upgrades) will receive a new case schedule date and be billed according to the effective date the upgrade request was received. Case type and service changes that do not result in additional work (i.e. case and service downgrades) will be billed at the downgraded case rate (according to the effective date the original case was ordered) or the discontinue rate of the original case type or service, whichever is greater.

Optional Extra Coverage Fees See FIN 17-04
The optional extra coverage listed below can be requested by including the appropriate code in the "Extra Coverage" field of the Agency Use Block (AUB) of the Standard Forms.

Optional Extra Coverage Available Case Types Extra Coverage Code Fee
Bar Association License Check (BAR)
Note: A $10 processing fee is charged per state search where the subject claims a license. An additional state processing fee may be added where applicable. For a current listing of state fees, please contact the Billing Oversight Team.
All Q $10
+ Varying State Fee for each search
Bureau of Vital Statistics Check (BVS) All L $24
National Credit Check (CRED)
Note: Credit search provided on T1 investigations in accordance with the Federal Investigative Standards. Under these conditions the extra coverage code 2 will be automatically added to the case and the fee will be applied.
90% 2 $11
State Criminal History Repository Check (SCHR)
Note: For positions involving child care, a $5 processing fee per search will be charged. Also, for each SCHR, an additional user fee (determined and charged by each state) will be applied. Some states may charge for each name search conducted. For a current listing of state fees, please contact the Billing Oversight Team.
All
8
(SF-85) _______________

Position Code H
(SF-85P and SF-86)
 
$5
+ Varying State Fee for each search

Required Expanded Coverage Fees

The required expanded coverage is added to the customer's bill according to the expansion criteria and is not optional. The table below defines the expanded coverage and the specific criteria that generate assessment of the additional fee.

Required Expanded Coverage and Criteria Fee
FBI Name Search for Spouse and/or Cohabitant (SFPN/SFBN) for NAC
Expansion Criteria: For NAC (case type 06) investigations submitted by an OPM-authorized delegated agency in support of a higher level background using a SF-86 and having Access Levels 3 through 5, a name-based search of FBI Criminal Files (SFPN) and FBI Investigative Files (SFBN) for subject spouse and/or cohabitant will be automatically scheduled. Fees apply to each search conducted.
 $25
(fee per search; SFPN = $2; SFBN = $23)
International Coverage
Expansion Criteria: International coverage is defined as any casework conducted outside of the United States and its territories. All case types including the RSI (See Section 3) are subject to an International Coverage fee.
$950
(flat fee per case)
Triggered Enhanced Subject Interview (TESI) for Tier 3 and Tier 3R
Expansion Criteria: Applied to each case when a TESI is added to a Tier 3 or Tier 3R investigation. The TESI must be completed for charges to apply.
$1,014
(flat fee per Case)

Special note on fingerprint only case submissions made to DCSA
Fingerprint submissions must be sent to DCSA before requesting an associated higher-level investigation that requires fingerprints. Special Agreement Check (SAC) results can be used (and have historically been used by some agencies) to satisfy fingerprint requirements for a higher level investigation request for up to 120 days.

DCSA billing policy for fingerprint-only SAC
When an electronic fingerprint-only SAC is submitted, DCSA will hold off on billing for 120 days. If a higher level case is submitted, the agency will no also no longer receive a corresponding fingerprint SAC credit.

If no higher level case is submitted within 120 days, the SAC will be billed to the agency as a standalone charge.

In order for there to not be a separate charge for fingerprints, the agency must:

  • Submit the eFP SAC at least one day, but no greater than 120 days in advance of the higher level investigation
  • Include FIPC code "I" (letter i) on the higher level investigation

Reimbursable Suitability/Security Investigation (RSI) Billing Rates-(Case Type 43) See FIN 17-04

An RSI can be requested in order to expand on issues or to obtain additional coverage where appropriate. DCSA must also be in possession or receipt of a complete SF 85, SF 85P, SF 85P-S, or SF 86, including a signed Signature Form/Certification and a signed Authorization for Release of In

Basic Processing Fee (applies to all requests) Additional charges listed below based on coverage requested Standard
$73
Priority
$85
Code Type Standard Priority
0 Basic Record Check with No Known Issues $170 $199
Bulk Record Check
Note: When possible a “bulk” record check (RSI Code 1) will be conducted at a reduced fee (as reflected)
$30 $35
2 Record Search for Known Issues $294 $344
4
 
Personal Source for Coverage (No Known Issues) $469 $549
5 Personal Source to Address Known Issues $559 $654
6 Subject Contact $241 $282
7 Enhanced Subject Interview (ESI) $1,014 $1,186
Enhanced Subject Interview (ESI) – Unable to Contact
Note: When an ESI is requested, if the investigator was unable to conduct (UC) the ESI after several attempts with the subject and agency, a reduced fee is charged (as reflected). RSI Code 9 will be used in these situations. This can be avoided by providing accurate subject location information in the RSI request.
$254 $297
8
(with B*)
State Criminal History Repository Check (SCHR)
Note: A $5 processing fee per search will be added to your bill (indicated by an “AD” bill event on the invoice). Also, for each SCHR, an additional user fee charged by each state will be applied (shows as an “AE” bill event on the invoice). Some states may charge for each name search conducted. For a current listing of state fees, please contact Billing Oversight. *Must be ordered in addition to SAC code B. Fees for SAC code B will apply.
$5
+ Varying State Fee for each search
NA
A Security/Suitability Investigations Index Check (SII) $5 NA
B FBI Fingerprint Classification Check (FBIF/FBFN) $10 NA
C FBI Investigations Files Check (FBIN) $23 NA
D Defense Central Index of Investigations Check (DCII) $11 NA
E National Credit Check (CRED) $11 NA
F Selective Service Check (SESE) $4 NA
G Military Personnel Records Check (MILR) $16 NA
H Investigative Agencies Check (INVA) $8 NA
I Citizenship and Immigration Services Check (IMM)
Note: If multiple searches are required, the fee will be charged per search.
$6 NA
J State Department Passport Office Check (STPA) $6 NA
L Military Discharge Check (MILD)
Note: This check will be offered in FY 2018, but a price has yet to be determined. Further information to follow in a future notice.
TBD NA
N Bureau of Vital Statistics Check (BVS) $24 NA
NA Bar Association License Check (BAR)
 Note: A $10 processing fee is charged per state search where the subject claims a license. An additional state processing fee may be added where applicable. For a current listing of state fees, please contact the Billing Oversight Team.
$10
+ Varying State Fee for each search
NA
S Spouse/Cohabitant National Agency Check (NAC)
Includes SAC item codes A, B (at a reduced rate of $2), C, and D.
Note: Additional coverage items may be applied at an additional charge based on the individual background.
$41 NA
T Interpol Search $21 NA
U Periodicals Check (PERI) $11.50 NA
V Financial Crimes Enforcement Network Check (FNCN) $10 NA
X National Crime Information Center/Interstate Identification Index Check (NCIC/III) $6 NA

Future Billing Rates

Future fiscal year pricing is presented below. See applicable FINs listed below.

FIN 19-04, “FY 2021 Investigations Reimbursable Billing Rates (Effective October 1, 2020)

FIN 18-04, FY 2020 Investigations Reimbursable Billing Rates (Effective October 1, 2019)

Case Type Case
Type
Code
Case Service
Standard Priority
NAC National Agency Check 06 $159 Not Available
T1 Tier 1 63 $198 Not Available
T2 Tier 2 55 $559 $604
T2R Tier 2 Reinvestigation 56 $265 $286
T3 Tier 3 64 $440 Not Available
T3R Tier 3 Reinvestigation 65 $424 Not Available
T4 Tier 4 66 $4,233 $4,571
T4R Tier 4 Reinvestigation 67 $2,723 $2,940
T5 Tier 5 70 $5,706 $6,163
T5R Tier 5 Reinvestigation 71 $3,134 $3,385

Historic Billing Rates
Historic fiscal year pricing is presented below.

DCSA and its predecessor, the National Background Investigations Bureau (NBIB), was able to maintain the rates published in 17-04, FY 2018 Investigations Reimbursable Billing Rates Effective October 1, 2017" throughout FY 2019. FIN 17-04, "FY 2018 Investigations Reimbursable Billing Rates" (Effective October 01, 2017) 17-05, "FY 2019 Investigations Reimbursable Billing Rates" FIN 18-06, "FY 2019 Pricing Increase Deferment"

 

Case Type Case
Type
Code
Case Service
Standard Priority
NAC National Agency Check 06 $154 Not Available
T1 Tier 1 63 $194 Not Available
T2S* Tier 2 (with Subject Interview) 57 $1,550 $1,674
T2RS* Tier 2 Reinvestigation (with Subject Interview) 58 $1,261 $1,362
T3 Tier 3 64 $433 Not Available
T3R Tier 3 Reinvestigation 65 $417 Not Available
T4 Tier 4 66 $4,218 $4,555
T4R Tier 4 Reinvestigation 67 $2,646 $2,858
T5 Tier 5 70 $5,596 $6,043
T5R Tier 5 Reinvestigation 71 $3,065 $3,310

*Effective June 2018, $1,014 EC billing adjustment (credit) will be applied to case type T2S*/T2RS* if subject interview is not initially required. If the subject interview is subsequently required, the EC credit adjustment will be reversed.

 

Historic Billing Rates
Historic fiscal year pricing is presented below.

FIN 17-04 "Investigations Reimbursable Billing Rates" (Effective October 01, 2017)

Case Type Case
Type
Code
Case Service
Standard Priority
NAC National Agency Check 06 $154 Not Available
T1 Tier 1 63 $194 Not Available
T2S* Tier 2 (with Subject Interview) 57 $1,550 $1,674
T2RS* Tier 2 Reinvestigation (with Subject Interview) 58 $1,261 $1,362
T3 Tier 3 64 $433 Not Available
T3R Tier 3 Reinvestigation 65 $417 Not Available
T4 Tier 4 66 $4,218 $4,555
T4R Tier 4 Reinvestigation 67 $2,646 $2,858
T5 Tier 5 70 $5,596 $6,043
T5R Tier 5 Reinvestigation 71 $3,065 $3,310

*Effective June 2018, $1,014 EC billing adjustment (credit) will be applied to case type T2S*/T2RS* if subject interview is not initially required. If the subject interview is subsequently required, the EC credit adjustment will be reversed.

 

Historic Billing Rates
Historic fiscal year pricing is presented below.

FIN 16-06 “Investigations Reimbursable Billing Rates”(Effective October 01, 2016)

Case Type Case
Type
Code
Case Service
Standard Priority
NAC National Agency Check 06 $153 Not Available
T1 Tier 1 63 $176 Not Available
T2S Tier 2 (with Subject Interview) 57 $1,515 $1,636
T2RS Tier 2 Reinvestigation (with Subject Interview) 58 $1,204 $1,300
T3 Tier 3 64 $421 Not Available
T3R Tier 3 Reinvestigation 65 $397 Not Available
T4 Tier 4 66 $4,051 $4,375
T4R Tier 4 Reinvestigation 67 $2565 $2,771
T5 Tier 5 70 $5,389 $5,820
T5R Tier 5 Reinvestigation 71 $2,951 $3,187

Historic Billing Rates
Historic fiscal year pricing is presented below.

FIN 16-01 “Investigations Reimbursable Billing Rates”(Effective October 01, 2015)

Case Type Case
Type
Code
Case Service
Standard Priority
NAC National Agency Check 06 $130 Not Available
T1 Tier 1 NACI 02 $182 Not Available
T2 Tier 2 MBI 15 $1,423 $1,531
T3 Tier 3 64 $595 Not Available
T3R Tier 3R (Reinvestigation) 65 $372 Not Available
NACLC NACLC on SF-85P (Moderate Risk Public Trust Reinvestigation) 08 $372 Not Available
PRI PRI (Periodic Reinvestigation) 11 $1,028 $1,167
SSBI-PR SSBI-PR (Periodic Reinvestigation for SSBI) 18 $3,384 $3,699
PPR PPR (Phased Periodic Reinvestigation) 19 $2,304 $2,592
BI BI (Background Investigation) 25 $3,615 $4,284
SSBI SSBI (Single Scope Background Investigation) 30 $5,188 $5,696

Historic Billing Rates
Historic fiscal year pricing is presented below.

FIN 15-04 “Immediate and Retroactive FY 2015 Price Adjustment” (Effective July 21, 2015)

Case Type Case
Type
Code
Case Service
Standard Priority
NAC National Agency Check 06 $142 Not Available
T1 Tier 1 NACI 02 $189 Not Available
T2 Tier 2 MBI 15 $1,156 $1,244
NACLC NACLC 08 $408 Not Available
ANACI-P ANACI-P 09 $1,156 Not Available
ANACI ANACI 09 $422 Not Available
PRI PRI (Periodic Reinvestigation) 11 $928 $1,053
BI BI (Background Investigation) 25 $4,026 $4,771
SSBI-PR SSBI-PR (Periodic Reinvestigation for SSBI) 18 $3,540 $3,870
PPR PPR (Phased Periodic Reinvestigation) 19 $2,172 $2,444
SSBI SSBI (Single Scope Background Investigation) 30 $5,059 $5,556