Customer Funding Requirements for Submitting Requests for Products and Services
DCSA requires all customer agencies and organizations submitting requests for products and services to provide a funding document which is sufficient to cover the cost-of-service request submissions. DCSA requires the following supporting documents for reimbursable orders:
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A fully completed General Terms and Conditions (GT&C) on file with DCSA no later than the start of the fiscal year services will be requested. Acceptable GT&Cs include the FS Form 7600A or processed G-Invoicing GT&C. DCSA encourages a Requesting Agency to engage and collaborate with the DCSA Office of the Chief Financial Officer (OCFO) to develop multi-year GT&Cs which maximize the efficiency of this requirement.
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A fully completed and processed financial order obligating agency funding for DCSA services prior to any agency submission requests. Acceptable orders include the FS Form 7600B or G-Invoicing Order.
FS FORM 7600A (DCSA prepopulated template)
FS FORM 7600B (DCSA prepopulated template)
FY26 DCSA G-INV Customer Order Guidance
Key Changes Starting FY26:
- Effective FY26 DCSA recommends one funded G-INV order to cover all DCSA provided services.
- G-Invoicing orders are to be submitted without advance (Advance Payment Indicator = NO)
- DCSA requires Office Name, service type, and SOI/SON codes to the following fields:
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- Comments – located in the Partner Information Section
- Line Description – located within each line
- Bona Fide Need – located within each schedule
Utilizing the following format (example included on FY26 DCSA G-INV Customer Order Guidance.PDF):
- Background investigations: DCSA FY26 Background investigations SOI-XXXX SON-XXXX
- Continuous vetting: DCSA FY26 Continuous Vetting SOI-XXXX SON-XXXX
- All services: DCSA FY26 All services SOI-XXXX SON-XXXX
GT&Cs and Orders may be submitted to dcsa.quantico.hq.mbx.ocfoagreements@mail.mil.
If the Requesting Agency fails to submit a funded order sufficient to cover its submissions, DCSA will initiate procedures with the Office of the Under Secretary of War (OUSW) (Comptroller) and the Office of Management and Budget (OMB) to obtain funding. If still unsuccessful in securing funding for reimbursement purposes, DCSA will begin the process of suspending the Requesting Agency’s ability to submit case requests until the Requesting Agency submits required funding documentation and DCSA accepts funding.
To counter urgent situations which arise prior to receipt of a regular funding order or when necessary to begin work of an emergency nature, Volume 11B, Chapter 11 of the DoD FMR provides that the Requesting Agency may submit a ‘Letter of Intent’ to DCSA. With a Letter of Intent from the Requesting Agency, DCSA will begin the service requests while the Requesting Agency finalizes the formal order obligating funds.
For a recommended Letter of Intent format and for more details relating to DCSA’s policies and procedures regarding customer funding requirements, please refer to FIN 25-04.
In accordance with providing valid Obligating Document Number (ODN) during case submission, submitters should reference the Letter of Intent document in the ODN field when submitting cases while using the Letter of Intent process prior to finalizing a formal order. Acceptable inputs would include ‘5 Oct 2025 LOI’ or a clear reference to a particular Letter of Intent.
Providing Valid ODN During Case Submission Section. The value provided in the Obligating Document Number field during the case submission process is critical and allows DCSA to apply the associated charges against a current and valid funding agreement.
