FY26 ODN Payment Guidance
Please coordinate with your agency finance and general counsel offices to determine appropriateness of submitting background investigations prior to formal establishment of FY 2026 funding document(s) with DCSA. If deemed appropriate and in advance of formal FY 2026 funding agreement certification, please enter 'FY26 Order In-process' within the Obligating Document Number (ODN) field to bypass an unpopulated ODN system error control (acknowledging active efforts to secure your required FY 2026 funding document).
In addition, DCSA is advising Agencies they may not order background investigations citing a funding document with an expired period of availability. Agencies must validate that FY 2026 background investigations cite a funding document, when available, with an unexpired period of availability.
Consistent with DoD Financial Management Regulation, Volume 11 B, para. 2.6.2, background investigations ordered in advance of establishing a funding document must be supported by a Letter of Intent against available funds, which constitutes a valid obligation of the ordering activity in an amount sufficient to cover advance costs that may be incurred. Additional guidance regarding the letter of intent can be found in the Limited Alternative to Required Documentation and a Funded Order section of FIN 25-04 DCSA Funding Policy document.
DCSA Letter of Intent Template
DCSA encourages Agencies to submit their GT&Cs to dcsa.quantico.hq.mbx.ocfoagreements@mail.mil. Please contact DCSA at this email if you have further questions or need to pursue other possible alternatives to a GT&C.
Agencies are responsible to avoid any Anti-Deficiency Act violations, and thus should consult with agency finance and/or general counsel offices to ensure compliance.
Required Forms and Fields
DCSA customer agencies are required to complete a FS Form 7600A and FS Form 7600B or a G-lnvoicing order to do business with DCSA. These forms record the agreement between the customer agency and DCSA for lntragovernmental Reimbursable, Buy/Sell Activity in accordance with TFM Volume 1, Part 2, Chapter 4700, Appendix 8.
Key Changes Starting FY26:
If your agency plans to submit multiple orders for FY26 under the same ALC, DCSA requires additional information in the following fields.
- Comments: Include a description of the product or services requested (e.g., background investigation products and services on a reimbursable basis per the rates in the applicable FIN). Specify if requiring more than one funding document Line Description – List PIPS submitting office number(s) (SON) and security office identifier(s) (SOI) that will utilize the funding line.
FS FORM 7600A (DCSA prepopulated template)
FS FORM 7600B (DCSA prepopulated template)
G-Invoicing Order Guidance
FIN 25-04: Letter of Intent Template
The Buyer Order Tracking Number (Obligating Document Number) recorded on the FS Form 7600B or within G-invoicing will need to be provided to DCSA during the initial case submission process to ensure timely and accurate invoicing occurs.
Providing Valid ODN During Case Submission Section. The value provided in the Obligating Document Number field during the case submission process is critical and allows DCSA to apply the associated charges against a current and valid funding agreement.
