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General Investigations and Clearance Processes
Self-Report a Security Change or Concern
Report a Security Change or Concern About Others - Insider Threats
Investigations, Adjudications & Clearance Status
Notices: Policies, Systems & Processes
Requesting Personnel Investigations via e-QIP
Contacts for DCSA Services to Partner Agencies
Vetting Training for Security & HR Professionals
Agency Use, Dissemination & Retention of DCSA Records
Facility security clearance resources
DCSA’s investigative mission is funded through fee-for-service fully reimbursable billing rates. Case billing rates are applied according to the case type and service type ordered, the date the complete investigation request is received by DCSA, and the effective published billing rates for that fiscal year. Additional and subsequent fees and adjustments may be applied depending on any optional extra coverage requested, required expanded coverage to include the Triggered Enhanced Subject Interview (TESI), International Coverage, case upgrades or downgrades, and case discontinue requests.
Doing Business with the Defense Counterintelligence and Security Agency (DCSA)
DCSA customer agencies are required to complete a FS Form 7600A and FS Form 7600B to conduct business with DCSA. These forms record the agreement between the customer agency and DCSA for Intragovernmental Reimbursable, Buy/Sell Activity in accordance with TFM Volume 1, Part 2, Chapter 4700, Appendix 6, Section 9. Once established, the Order Tracking Number recorded on the FS Form 7600B document within field 11 should be entered on e-QIP case submissions within the Obligating Document Number (ODN) field.
In the event that the FS Form 7600B Order Tracking Number (Field 11) is not provided during the initial case submission process and there is uncertainty regarding what Order Number the case submission is associated with, a DCSA correction team will contact the associated customer agency FS Form 7600B points of contact for resolution. DCSA will continue to require other office and financial identifiers within e-QIP to minimize corrections, such as the Submitting Office Number (SON), Security Office Identifier (SOI), Intra-Governmental Payment and Collection (IPAC) Agency Location Code (ALC), and Treasury Account Symbol (TAS).
DCSA Invoicing versus OPM Invoicing
Any case ordered prior to October 1, 2019 will be billed for and invoiced by OPM. This includes any subsequent billing adjustments to these cases. OPM invoicing and IPAC processing will follow the historical OPM process using OPM’s Agency Location Code (ALC) 24000001.
Any case ordered on or after October 1, 2019 will be billed for and invoiced by DCSA. DCSA will issue monthly invoices similar to the historical OPM process. DCSA invoices will be billed via the IPAC system using DCSA’s ALC 97008801.
Customer agencies may receive two invoices for a period of time (one from DCSA for new submissions and one from OPM for legacy case billing adjustments).
Current Billing Rates (17-04 “FY 2018 Investigations Reimbursable Billing Rates Effective October 1, 2017”.)
DCSA and its predecessor, the National Background Investigations Bureau (NBIB), has been able to maintain the rates published in FIN 17-04. The investigations billing base rates are applied upon the receipt of the complete investigation request. Additional and subsequent fees and adjustments may be applied. Current effective pricing is as listed below. For case types T2/T2R, T4/T4R and T5/T5R, priority service (Case Service Code "A") is available at a higher base price, which will prioritize the processing of your request ahead of standard service cases. All other case types are only available in standard service.
Special note regarding criminal justice designated positions: the initial billing rate issued will be adjusted (credited) to account for FBI fees that are waived for these positions.
Current Case Discontinue Billing Rates (FIN 18-05 “Update to Discontinued Billing Policy,” Effective September 1, 2018)
The below table represents the percentage reduction from the base rate for discontinued cases by Case Type and Investigative Phase. The following is a brief definition of each Investigative Phase:
The reimbursement, which will be made following a customer agency request to discontinue work on a specific case, will be calculated by multiplying the appropriate percentage below with the base rate and rounding to the nearest whole dollar. The case reimbursement will be made to the funding source originally used for the discontinued case.
Investigations Discontinued Billing Reimbursement Percentages
1NAC and T1 case types have minimal to no fieldwork
2T2S and T2RS case types that received a reimbursement for the removal of the Subject Interview will use the T2 & T2R percentages
Case Type and Service Changes
Case type and service changes may be requested at any point prior to case closing by contacting DCSA's correction technicians. Case type or service changes that result in additional work (i.e. case and service upgrades) will receive a new case schedule date and be billed according to the effective date the upgrade request was received. Case type and service changes that do not result in additional work (i.e. case and service downgrades) will be billed at the downgraded case rate (according to the effective date the original case was ordered) or the discontinue rate of the original case type or service, whichever is greater.
Optional Extra Coverage Fees See FIN 17-04
The optional extra coverage listed below can be requested by including the appropriate code in the "Extra Coverage" field of the Agency Use Block (AUB) of the Standard Forms.
Required Expanded Coverage Fees
The required expanded coverage is added to the customer's bill according to the expansion criteria and is not optional. The table below defines the expanded coverage and the specific criteria that generate assessment of the additional fee.
Special Agreement Check (SAC) Billing Rates -(Case Type 92) See FIN 17-04
The INV Form 86C can be used to request a number of DCSA's National Agency Checks as Special Agreement Checks, case type 92. Fingerprint requests are also considered a SAC product.
Special note on fingerprint only case submissions made to DCSA
Fingerprint submissions must be sent to DCSA before requesting an associated higher-level investigation that requires fingerprints. Special Agreement Check (SAC) results can be used (and have historically been used by some agencies) to satisfy fingerprint requirements for a higher level investigation request for up to 120 days.
DCSA billing policy for fingerprint-only SAC
When an electronic fingerprint-only SAC is submitted, DCSA will hold off on billing for 120 days. If a higher level case is submitted, the agency will not receive a separate bill for the SAC. As a result, the higher level case will also no longer receive a corresponding fingerprint SAC credit.
If no higher level case is submitted within 120 days, the SAC will be billed to the agency as a standalone charge.
In order for there to not be a separate charge for fingerprints, the agency must:
Reimbursable Suitability/Security Investigation (RSI) Billing Rates-(Case Type 43)See FIN 17-04
An RSI can be requested in order to expand on issues or to obtain additional coverage where appropriate. DCSA must also be in possession or receipt of a complete SF 85, SF 85P, SF 85P-S, or SF 86, including a signed Signature Form/Certification and a signed Authorization for Release of Information.
Future Billing Rates
Future fiscal year pricing is presented below. See applicable FINs listed below.
FIN 19-04, “FY 2021 Investigations Reimbursable Billing Rates (Effective October 1, 2020)
FIN 18-04, FY 2020 Investigations Reimbursable Billing Rates (Effective October 1, 2019)
Historic Billing Rates
Historic fiscal year pricing is presented below.
DCSA and its predecessor, the National Background Investigations Bureau (NBIB), was able to maintain the rates published in 17-04, FY 2018 Investigations Reimbursable Billing Rates Effective October 1, 2017" throughout FY 2019. FIN 17-04, "FY 2018 Investigations Reimbursable Billing Rates" (Effective October 01, 2017) 17-05, "FY 2019 Investigations Reimbursable Billing Rates" FIN 18-06, "FY 2019 Pricing Increase Deferment"
*Effective June 2018, $1,014 EC billing adjustment (credit) will be applied to case type T2S*/T2RS* if subject interview is not initially required. If the subject interview is subsequently required, the EC credit adjustment will be reversed.
Historic Billing Rates
Historic fiscal year pricing is presented below.
FIN 17-04 "Investigations Reimbursable Billing Rates" (Effective October 01, 2017)
FIN 16-06 “Investigations Reimbursable Billing Rates”(Effective October 01, 2016)
FIN 16-01 “Investigations Reimbursable Billing Rates”(Effective October 01, 2015)
FIN 15-04 “Immediate and Retroactive FY 2015 Price Adjustment” (Effective July 21, 2015)