Privacy Impact Assessments

A Privacy Impact Assessment (PIA) is an analysis of how Personally Identifiable Information (PII) is collected, used, shared, and maintained by federal agencies and components.
Section 208 of the E-Government Act of 2002 establishes Government wide requirements for conducting, reviewing, and publishing a PIA. DoD guidance directs all DoD components to conduct reviews of how privacy issues are considered when purchasing or creating new Information Technology (IT) systems or when initiating new electronic collections of information in personally identifiable form.
A PIA shows privacy factors for all new or significantly altered Information Technology (IT systems or projects that collect, maintain, or disseminate personal information from or about members of the public, Federal personnel contractors, or Foreign Nationals employed at U.S. military facilities internationally).  PIAs allow government agencies to communicate clearly with the public about how information is handled, particularly about privacy concerns and safeguarding information.
PIAs are to ensure that:

  • The public is aware of the information that is collected about them
  • Any impact these systems have on personal privacy is adequately addressed
  • Only enough personal information to administer our programs are collected and no more

In addition, PIAs confirm that the use of the information is for the purpose intended; that the information remains timely and accurate; and, that it is protected while held and that it is only held for as long as needed.

List of DCSA PIAs

  • Automated Record Checks – International Justice and Public Safety Network (ARC-Nlets)
  • NBIS Defense Information System for Security (DISS)
  • Electronic Questionnaires for Investigations Processing (e-QIP)
  • DCSA Enterprise Service Delivery Platform (ESDP formerly CRM)
  • Feith - RMA iQ
  • Fingerprint Transaction System (FTS)
  • Field Work System (FWS)
  • National Background Investigation Services - Secure Web Fingerprint Transmission (NBIS-SWFT)
  • Non-Field Work System (NFW)
  • National Industrial Security System (NISS) - NIPR
  • New Public Portal (NP2)
  • Operation Analysis Group (OAG) Webform
  • OPM Personnel Investigations Processing System Imaging System (OPIS)
  • Personnel Investigations Processing System (PIPS)