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FOIA and Privacy Act


Defense Counterintelligence and Security Agency
Office of FOIA and Privacy
27130 Telegraph Rd.
Quantico, VA  22134

The Defense Counterintelligence and Security Agency conducts background investigations on civilian and military applicants and Federal employees or employees of government contractors, experts, instructors, and consultants to Federal programs who undergo a personnel background investigation for the purpose of determining suitability for government employment, fitness for appointment to an excepted service position, fitness to perform work under a Government contract, eligibility to serve in a national security sensitive position, acceptance or retention in the armed forces, eligibility to serve in a national security sensitive position, acceptance or retention in the armed forces, eligibility for access to classified information and/or eligibility for logical or physical access to classified information controlled facility or information technology system. 

The Freedom of Information Act (FOIA) is a federal statute enacted July 4, 1966.  The FOIA provides that any person has a right to request access to federal agency records.  FOIA also establishes a presumption that records in the possession of agencies and departments of the Executive Branch of the U.S. Government are accessible to the people, except to the extent the records are protected from disclosure by any one of the nine exemptions contained in the law or by one of three special law enforcement record exclusions.

The Defense Counterintelligence and Security Agency, Office of FOIA and Privacy is located at DCSA Headquarters 27130 Telegraph Rd., Quantico, VA  22134-2253.  The program office is responsible for administering policies, programs, and procedures to ensure compliance with the Freedom of Information Act and Privacy Act, 5 U.S.C. 552 and 5 U.S.C. 552a, respectively.

Written requests for DCSA records may be made by any member of the public (U.S. or foreign citizen), an organization, or business, but not including a Federal agency or a fugitive from the law.  All written inquiries for access to records must reasonably describe the records being sought and the record requested must exist and be controlled by DCSA at the time of the request.  There is no obligation for DCSA to create or compile a record to satisfy a FOIA request.

Since not all requesters are knowledgeable of the appropriate statutory authority to cite when requesting records, the following guidelines are provided:

Requesters who are seeking records about themselves should cite the Privacy Act.

Requesters who seek access to records which are not background investigations or security clearance related should cite the Freedom of Information Act.

Requesters who seek access to agency Administrative/Operations materials (e.g., manuals, forms, DCSA Policy, DCSA Regulations, inspection reports, etc.) should cite the Freedom of Information Act

For requesters seeking status updates and information about requests which were sent to the 27130 Telegraph Rd., Quantico, VA 22134 address, the point of contact can be reached by calling (571) 305-6740 or (571) 305-6741 or e-mailing dcsa.quantico.dcsa-hq.mbx.foia@mail.mil.

Requesters who wish to raise concerns about the service received can contact the FOIA Public Liaison by emailing dcsa.quantico.dcsa-hq.mbx.foia@mail.mil.  Please understand the Public Liaison can only address concerns about the service received, and not the specific status of an individual's FOIA or Privacy Act request.

The purpose of the Privacy Act Title 5 United States Code 552a is to balance the government's need to maintain information about individuals with the rights of those individuals to be protected against unwarranted invasions of their privacy stemming from Federal agencies' collection, maintenance, use, and disclosure of personal information about them.  Individuals seeking access to DCSA records about themselves must submit a written Privacy Act request to the Defense Counterintelligence and Security Agency, ATTN: Office of FOIA/PA, 27130 Telegraph Road, Quantico, VA 22134-2253.

Signed, written requests should contain the individual’s full name, telephone number, street address, and email address.  The request must be signed and provide sufficient details to permit locating pertinent records.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States: “I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).”

If executed within the United States, its territories, possessions, or commonwealths: “I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).”

The request must reasonably describe the records you are seeking.  Your signed Privacy Act request can be faxed to (571) 305-6931 or scanned into an email and sent to dcsa.quantico.dcsa-hq.mbx.foia@mail.mil.  You must possess the ability to encrypt all personally identifiable information before emailing.  If you are a member of the U.S. Armed Services, Federal Contractor, or a Civilian Employee, you will likely possess a Common Access Card (CAC).  This card provides the ability to encrypt email.  If submitting via email, you must ensure that the security of your email system uses 

DCSA’s Privacy Office's mission is to protect individuals by embedding and enforcing privacy protections and transparency in all DCSA activities.  All DCSA systems, technology, and programs that either collect personally identifiable information (PII) or have a privacy impact and the requirements of U.S. data privacy laws.

DCSA integrates privacy into all activities by:

  • Evaluating Department programs, systems, and initiatives for potential privacy impacts, and providing mitigation strategies to reduce the privacy impact; 
  • Conducting robust compliance and oversight programs to ensure adherence with federal privacy law and policy in all DHS activities;
  • Promoting privacy best practices and guidance to the Department’s information sharing and intelligence activities.
  • Operating a Department-wide Privacy Incident Response Program to ensure that incidents involving personally identifiable information are properly reported, investigated, and mitigated;
  • Responding to complaints of privacy violations and providing redress, as appropriate;
  • Training staff to sustain a culture of privacy across the organization

    An attorney or other persons acting on behalf of an individual must provide written authorization from that individual for the representative to act on the individual’s behalf. 

    The written authorization must include an original notarized statement or an unsworn declaration in accordance with 28 U.S.C. 1746, in the following format: I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).

    The individual must include in the written authorization the name and mailing address of the third party to whom he/she is permitting us to release his/her record.

    The individual must also provide:

  • Full name
  • Date of birth
  • Place of birth
  • Full Social Security Number
  • Mailing address and email address if you'd like your material returned electronically
  • Any available information regarding the type of record involved

Photocopies of two different identity source documents