Position Designation, Validate Need & Correction Requests

Position Designation

Investigation type, standard form type, and additional documents DCSA requires to conduct an investigation stem from position designation. The position designation is derived from the designation of a position’s assessed risk and national security sensitivity. Correct position designation is essential to the standardization of the investigation request process and reciprocity.

Using a position description and the hardcopy Position Designation System or Automated Tool, will provide the investigation level and form type required for that specific position. However, it is important to note that accurate position designation requires precise and up-to-date position descriptions.

Position designation guidelines were initially created by OPM and implemented by the Federal Government in 2008 to support security and suitability reform efforts originating from the Intelligence Reform and Terrorism Prevention Act of 2004 (IRTPA). For more information on position designation, view the Position Designation System document.

Validate Need

Validating the need for an investigation is the act of properly designating a position and practicing reciprocity as introduced in E.O. 13467 and subsequently outlined in E.O. 13488, FIN 9-06 , FIN 10-04 , FIN 11-04, FIN 12-01 , and 5 CFR 731 and 5 CFR part 1400. Before an investigation is requested from DCSA the requestor must check the Central Verification System (CVS) to see if a previous investigation meets the current position's requirements.

Prior to initiating an individual’s eApp request, an agency must do a general check of CVS and the Defense Information System for Security (DISS), to see if there are any closed investigations within the last 5 years that meet or exceed what is being requested. For more information on this function, please see the “Initiating a Request” job aid in the NP2 Portal Library.

Additional information on this website outlines the forms and documents required by DCSA to request an investigation. The forms are submitted after the position has been designated with the correct risk and sensitivity level and the need for an investigation has been validated.

Position Designation Investigation Type Chart

Correction Requests

To avoid delays in processing investigation requests, it is important to verify the correct PII is reflected in DCSA’s systems of record. If an investigation, closed within the past year, was submitted with incorrect PII, submit documentation to validate the subject’s PII as part of the new eApp submission or request a correction for the subject prior to submitting your investigation request. Send a message in the NP2 Secure Portal to (S) FISCTR Boyers Corrections Tech (NTC), call 878-274-1138, or fax 724-794-1459. Provide one of the following data points:

  • Case or NBIS Case ID

  • Social Security Number

  • Subject’s first and last name

Identify the requested correction and the reason for the change. In addition, provide documentation to support the correction. Provide Agency SON/SOI.

If a PII correction is needed for investigations closed outside of a year, send a message in the NP2 Secure Portal to (S) Batch File Errors; providing the following datapoints:

  • The Subject’s name.
  • Subject’s SSN.
  • Agency official information (must be authorized contact for the SOI) requesting the correction(s).
  • The correct information. Clearly state the original (incorrect) information and what the information should be changed to (i.e., “Please change from X to Y”).
  • The Reason for the correction. Reasons can include such things as marriage, CVS is incorrect, etc.
  • Basis for the correction. Since CVS is a Privacy Act System of Records, the basis to support making such a change must be provided before data can be modified. The basis can include the review of a primary source document such birth certificate, Driver's License etc., or subject contact. The document does not need to be sent in; we only require the agency official requesting the change state the document has been reviewed and verified at the agency.

Incomplete FBIF (B0) Record Requests

In some instances, FBIF (B0) records received from the FBI and returned to the customer agency may contain incomplete records. If an agency receives an FBIF (B0) record that appears to be missing information or contains the verbiage within the FBIF that the record may be incomplete, agencies may contact the DCSA corrections team at dcsa.boyers.dcsa.list.ctr-closed-case-corrections@mail.mil to request an updated record by providing the following data:

  • Indicate in the email that the correction is due to your agency receiving an incomplete FBIF (B0) record or that the FBIF appears to be missing information.
  • Case Number.
  • Subject’s first and last name.